DMBHA Constitution

DELTA MINOR BALL HOCKEY ASSOCIATION INCORPORATED UNDER THE SOCIETY ACT R.S.B.C. 1979

CONSTITUTION

ARTICLE 1: NAME

This organization shall be known as the Delta Minor Ball Hockey Association, herein referred to as the Association.

ARTICLE 2: PURPOSE

The purposes of the Association are:

To promote and encourage good citizenship, develop ball hockey skills and sportsmanship among all members of the Association.

To establish, maintain, conduct and promote among all the members of the Association and others an active interest in amateur ball hockey, particularly as it relates to the youth of our community.

ARTICLE 3: LOCATION

Operation of the Association is to be chiefly carried on in the Municipality of Delta. This provision is alterable.

ARTICLE 4: AFFILIATIONS

The Association shall maintain good standing in affiliation with the British Columbia Ball Hockey Association West Coast Minor Ball Hockey Association and the Canadian Ball Hockey Association and shall observe all laws, rules and regulations by which those associations are governed. This provision is unalterable.

ARTICLE 5: DISSOLUTION

In the event of the dissolution of the Association all remaining assets shall be distributed to the B.C. Ball Hockey Association or one or more bonafide Canadian charitable organizations. Such organizations shall be chosen by majority vote at a general meeting held for inter alia this purpose. This provision is unalterable.

DELTA MINOR BALL HOCKEY ASSOCIATION

BYLAWS

PART I - INTREPRETATION

1.1 In these bylaws, unless the context otherwise requires,

(a) "Directors" means the directors of the Association for the time being;

(b) "Society Act" means the Society Act of the province of British Columbia from the time to time in force and all amendments thereto;

(c) "registered address" of a member means his or her address as recorded in the register of members;

(d) "minor" means all members of the Association who have not reached the age of 20 by December 31 of the year of registration.

1.2 The definitions of the Society Act and all other relevant Provincial statutes on the date these bylaws become effective apply to these bylaws.

1.3 Words importing the singular include the plural and vice versa; and words importing a male person include a female person and a corporation.

PART II - MEMBERSHIP

2.1 The membership of the Association shall be the subscribers to the constitution and bylaws, and those persons who subsequently have become members, in accordance with these bylaws and, in either case, have not ceased to be members.

2.2 Application for membership in the Association shall be open to:

(a) any parent or guardian of boys or girls who are currently registered with the Delta Ball Hockey Association with fees paid in full and signed and completed registration form.

(b) all elected and appointed officials, adult referees, and coaches.

The aforesaid members shall be voting members and shall perform any reasonable service required.

2.3 All registered players, on paying the fee as set by the Executive Committee, shall be considered to be non-voting members of the Association.

2.4 A person shall cease to be a member of the Association:

(a) by delivering his resignation in writing to the Executive Committee of the Association

(b) on his death

(c) on being expelled

(d) on October 31 of the year of registration

2.5 Notwithstanding the above, the Board of Directors reserves the right to disallow any person membership in the Association, if it is deemed that such membership would not be in the best interests of the Association.

2.6 The Executive Committee, by a two-thirds vote at any duly constituted Executive meeting shall have the authority to suspend or disqualify any voting member whose conduct is considered detrimental to the best interests of the Association.

2.7 All members are in good standing except a member who:

(a) is indebted to the Association

(b) is under suspension by the Association or its governing authorities

2.8 As an honour, the highest that may be bestowed by the Association, any member who has served the Association and rendered outstanding and meritorious service may be elected an Honourary Life Member at any regular Executive meeting. Life members hall be voting members and be accorded all the rights and privileges of other members. They shall be permitted to hold an Executive position.

2.9 Nominations for Life Membership must be submitted in writing to the Executive, signed by a member in good standing and detailing the service for which the honour is recommended.

PART III - MEETINGS

3.1 a) The Annual General Meeting of the Association shall be held on or before June 30 in each year. Notice of the Annual General Meeting shall give the date, time and location, not less than fourteen (14) days in advance.

b) Accidental non-receipt of notice to any member entitled to receive notice does not invalidate proceedings at that meeting.

3.2 A quorum for Executive meetings shall consist of a majority of the individuals holding an Executive Committee position; a quorum at a general meeting shall consist of 10 eligible members.

3.3 At all meetings of the Association, voting shall be done by a show of hands unless the meeting decides by majority vote upon vote by ballot. This does not include the vote on the elections of officers, which procedure is outlined in Part V Section 5.5. (e).

3.4 Decision on any vote shall be by simple majority of votes cast except where otherwise noted in the bylaws.

3.5 No proxies shall be allowed at any meeting of the Association.

3.6 Each member of the Executive Committee shall be entitled to vote, including the president, at all meetings of the Association.

3.7 Only those members in good standing shall be eligible to vote or hold office.

3.8 Amendments or alterations to the constitution and/or bylaws may be made by special resolution, subject to the Society Act of British Columbia. The secretary must receive in writing the proposed alterations or amendments thirty (30) days prior to the general meeting, and shall communicate in writing each such proposed alteration or amendment to each member fourteen (14) days prior to the general meeting. A special resolution will require 75% majority of members entitled to vote as are present, providing always that a quorum has been formed.

3.9 An extraordinary general meeting of the Association may be called at any time by the Board of Directors and notice thereof will be given to the voting members by written notification. A majority vote of the Board of Directors will be required to call such a meeting. Fourteen (14) days notice shall be given and will specify place, day and hour of meeting and the general nature of special business. The accidental failure of a member or members to receive notice does not invalidate proceedings at that meeting.

3.10 The President, or in his absence, the First Vice-President, or in the absence of both, some member of the Board of Directors, shall preside at all meetings of the Association, except as noted in Part IV, Section 4.3. The President and/or the First Vice-President may, at their discretion, delegate this duty to another director.

3.11 Roberts Rules of Order shall govern the proceedings of all meetings except where the same conflicts with the constitution or bylaws of the Association.

PART IV - PROCEEDING AT GENERAL MEETINGS

4.1 Special business is:

(a) all business at an extraordinary general meeting except the adoption of rules of order;

(b) all business transacted at an annual general meeting except, 1. the adoption of rules of order 2. consideration of financial statements 3. report of the Directors 4. report of the auditor, if any 5. appointment of the auditor, or waiver thereof 6. other business that, under these bylaws, ought to be transacted at an annual general meeting, or business which is brought under consideration by the report of the Directors issued with the notice convening the meeting 7. elections of Directors

4.2 (a) No business other than the election of a chairperson, and the adjournment or termination of the meeting shall be conducted at a general meeting at a time when quorum is not present.

(b) If at any time during a general meeting there ceases to be a quorum present, business then in progress shall be suspended until there is a quorum present or until the meeting is adjourned or terminated.

4.3 If at a general meeting the President and all the other Directors are unable or unwilling to act as chairman, the members present shall choose one of their numbers to be chairman.

4.4 a) A general meeting may be adjourned from time to time and from place to place, but no business shall be transacted at an adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.

b) Where a meeting is adjourned for ten (10) days or more, notice of the adjourned meeting shall be given as in the case of the original meeting.

c) Except as provided in this bylaw it is not necessary to give notice of an adjournment of the business to be transacted at an adjourned general meeting.

PART V - BOARD OF DIRECTORS / EXECUTIVE COMMITTEE

5.1 The Executive Committee shall consist of such numbers as may be determined from time to time by the executive committee.

5.2 a) The term of office for the Executive Committee shall be two (2) years.

b) A member of the Executive Committee may let their name stand for another term of office.

5.3 Any member of the Executive Committee may, by notice in writing, resign at any time. The office shall then become vacant.

5.4 a) The Executive Committee members shall retire from office on October 31 of the year in which their term of office ends.

b) Separate elections shall be held for each position to be filled.

c) Only voting members of the Association may stand for an elected office, unless approved by the Executive Committee.

d) The nominating committee will present their recommendations for elected positions at the annual general meeting. Nominations may also be received from the floor from members in good standing at the annual general meeting.

e) Any election may be by acclamation, otherwise it shall be by secret ballot.

f) If no successor is elected, the Executive committee will appoint to that office until the next general meeting.

g) Terms of office shall commence on the November 1st following the annual general meeting.

5.5 Should a vacancy occur on the Executive Committee, the remaining members shall continue to act notwithstanding such vacancy and the acts of such remaining members shall be valid. The Executive Committee will fill vacancies by majority vote at an executive meeting. Such appointees shall hold office only until the next general meeting of the Association, at which time the position will be open to election for the remaining period of that term of office.

5.6 Disqualifications: The Executive Committee, by a 75% vote at any duly constituted Executive meeting, shall have the authority to suspend or to remove from office any officer whose conduct is considered to be in contravention of the Constitution, Bylaws or Rules and Regulations of the Association. This may be appealed to the next regularly scheduled annual general meeting.

5.7 A Director may not vote on a matter in which he/she has a direct interest regarding a term, player, coach or member.

5.8 No member of the Executive Committee shall receive remuneration for services rendered. Only direct and reasonable expenses shall be paid as a member of the Executive.

5.9 The Executive Committee may appoint other members of the Association to perform duties of the Association.

5.10 The Executive Committee may, from time to time, change the Registered Office of the Association.