2008 AGM Minutes

 The minutes of the 2008 AGM: pdf attached.

 

ANNUAL GENERAL MEETING - Chair 

DELTA BALL HOCKEY ASSOCIATION- AGENDA 

June 30, 2008 – 7:30pm 

CALL TO ORDER: 7:31PM 

 

Executive Present: Rick Beaumont, Gary Bryant, Barb Carson, Tars Malhi, Brian Radford, 

Christine Fowler, Wanda Homma, Selina Chestworth, Greg Statham, Scott Carle, Linda Hudson. 

 

Executive Absent: Yvette Henry, Jason Uswack, Kathy Lal. 

 

Declaration that proper notice was given for this Annual General Meeting and that a quorum is present. 

 

Introductions: of the 2007 Executive. 

 

BUSINESS ARISING FROM 2007 AGM MINUTES 

 

Motion: To accept the October 10, 2007 AGM meeting minutes as presented. Moved by: 

Brian Radford Seconded: Gary Bryant - Carried 

 

EXECUTIVE REPORTS: 

 

President Report: Scott Carle thanked everyone who organized and volunteered for the 20 year 

anniversary bash on April 26, 2008. It was a great success and everyone had a great time. 

DMBHA also wants to congratulate the Canadian U16, U18, and the U20 world teams on 

achieving gold in each division. Each team had representation for Delta. On the U16 team: 

Andrew Inglis and Keenan Monkhouse, on the U18 team: Dylan Smith, and on the U20: Robert 

Munroe and Dennis Prettijohn.  DMBHA has received input on the three-20 minute periods. 

Looking into 2009 season, the issue of the three – 20 minute periods will be revisited, and the 

possibility of trying a three – 15 minute period has been discussed.  WCMBH of BC has 

mandated that Speak out for all coaches must be completed by 2010. Referee development will 

also be looked at in the 2009 season. 

 

Vice President Report: Wanda Homma concurred with Scott in his Presidents Report. She wished 

to emphasize the Referee development program, and growth Management. By adding referee 

assistance (RIC- upper and lower division) in hopes of managing, developing, and implementing 

processes for the existing and upcoming referee.   

 

Head Coach Report: Gary Bryant also concurred with Scott and Wanda. Gary thanked Brian 

Radford for his amazing schedules this year, he did a wonderful job. Thanks Brian.  Going 

forward – DMBHA wants and needs to become proactive with the officials by providing 

education and support programs.  

 

 

 

 

Treasures Report: Barb Carson provided the October 31, 2007 fiscal year end report as well as a 

financial summary report ending June 30, 2008. Laurie Smith asked how much was spend on 

floor time because of the 2 hour floor time slots. It was noted that although each game increased 

by 20 minutes, the number of games went from 18 games per team per season in the 2007 season  

to a 16 game season this year, almost equaling the floor time for this year. Scott Carle also noted 

that floor time had increased from $38.00 an hour in 2007 to $44.00 an hour in 2008. It was also 

noted that Great Pacific Form is a privately owned facility and floor time had been slightly 

reduced for DMBHA but was still more expensive than Sungod and North Delta Recreation 

Centre. Laurie Smith then asked if DMBHA had considered the growth expected from the 

Delsom Estate development. Right now Delsom Estates phase one is currently underway. The full 

competition is not expected until well after 2011 at the earliest. It was also pointed out that 

Lander, which should be part of DMBHA is now part of the Richmond MBHA thus keeping our 

enrollment slightly lower for the time being. Going forward, DMBHA will be looking into 

growth due to Delsom Estates. Laurie Smith also asked about the Team travel amounts. DMBHA 

has paid the entry fees for each team going to Western Challenge Cup in Ridge Meadows from 

July 9 to 15, 2008. Next year Western Challenge Cup will be in Calgary AB.  

 

Motion:  To Accept the 2008 Financial Statements as presented, and the appointment of the 

auditors is waived and the Financial Statements for 2008 are reviewed by the appointed 

Financial Review Committee. Moved: Gary Bryant Seconded: Selina Chesworth – Carried. 

 

CHANGE BI-LAW 3.1 a) 

 

Motion:  to change 3.1 a) to read:  The Annual General Meeting of the Association shall be 

held on or before October 31 in each calendar year. Notice of the Annual General Meeting 

shall give the date, time and location, not less than fourteen (14) days in advance. Moved: 

Joanne Cooper Seconded: Paul Costa – Carried 

 

Discussions: Paul Costa pointed out that having the AGM in June is easier because the ball 

hockey year has just finished and issues are fresh in everyone minds. Having the AGM in 

October; most people have moved on to other sports, (ice hockey, and soccer.) and trying to recall 

things that happened six months prior would be difficult. Thus the below motion was put to the 

floor: Motion: DMBHA will hold a year end open form meeting for season feed back on or 

before July 15 on each year Moved: Paul Costa, Seconded James Kew – Carried. 

 

ELECTIONS FOR EXECUTIVE POSITIONS at 8:10pm 

**NB: All positions EFFECTIVE November 1, 2008** 

2nd Vice President Gary Bryant was Nominated by Selina Chesworth, and Seconded Brian Radford  

by acclimation. 

Treasurer  Vacant  

Secretary   Vacant  

Referee-in-Chief Selina Chesworth – Nominated by: Christine Fowler, Seconded: Scott Carle 

Referee Assignor  Vacant 

Registrar   Linda Hudson – Nominated by: Scott Carle, Seconded: Gary Bryant 

Head Coach Brevil Robinson, Nominated by: Gary Bryant, Seconded Greg Statham  

 James Kew, Nominated by: Paul Costa, Seconded: Laurie Smith 

 Candidates were asked to leave the room and Ballots were cast, and 

counted by Scott Carle and Christine Fowler and voted Brevel Robinson 

as Head coach position. Ballots were then destroyed. 

Statistician  Tars Malhi-Nominated by Gary Bryant, Seconded by Brian Radford-by acclimation 

 

Positions NOT up for re-election in 2008: 

President – Mr. Scott Carle 

1st Vice President – Ms. Wanda Homma 

Scheduler – Mr. Brian Radford 

Equipment Manager – Mr. Greg Statham 

 

AUXILARY POSTIONS FOR ELCTION – (Non-voting): 

RIC Upper Division  Vacant 

RIC Lower Division  Paul Costa 

Lower Div. Head Coach  Rick Beaumont 

Higher Div. Head Coach James Kew 

Div. Manager (Junior)  Vacant 

Div. Manager (Major)  Joanne Cooper 

Div. Manager (Minor)  Vacant 

Div. Manager (Peewee)  Vacant 

Div. Manager (Pup)   Vacant 

Div. Manager (Peanut)   Vacant 

Div. Manager (Tyke)  Vacant 

 

Motion: To accept the named persons as Executive for the 2008/2009 Ball hockey year. 

Moved: Gary Bryant, Seconded: Rick Beaumont – carried. 

 

NEW BUSINESS AND DISCUSSIONS 

 

Three – 20 Minute Periods: Brevil Robinson asked why DMBHA went to the three – 20 minute 

periods. Gary Bryant started by not apologizing for trying the three – 20 minute periods; 

explaining that we wanted to try and find out if it could work. With the growth we experienced 

this year (over 800 kids, 52 teams, and 150 coaches) we were trying to find a way to give the kids 

more playing time by providing an extra period. In some cases we found that an extra period 

didn’t help; we still experienced some teams not playing their full bench. The next step is to try a 

3 – 15 minute period for next year. If that does not work then going back to a two – 20 minute 

period, but we need to try first. 

 

Draft: Paul Costa asked who organizes the draft. Paul felt the 2007 draft was better organized 

than the in 2008. The draft could be better structured. Some trades were made after the draft 

which should not be allowed. James Kew had made the suggestion that the executive should pick 

the teams, and have the coaches pick the envelope with their roster inside. 

 

Coaches’ Conduct: Hugh & Joyce Tait expressed their concerns regarding coaches’ conduct 

while on the bench. Are the coaches required to have Speak out? Do the Kids know where to fund 

the code of conduct? It has been suggested a Code of Conduct should be signed by Coaches, 

Players, Parents, and Referees each year and kept with the registrar. Is there an age limit on how 

old a person should be before he or she is allowed to coach a team? Yes, DMBHA requires that a 

coach is 25 years of age or older, if a person is not over the age of 25 they MUST have an adult 

on the bench with them at all times. Hugh also suggested since certain coaches have coached 

together for several year and instead of having half the teams with new or inexperienced coaches 

split the seasoned coaches with the unseasoned coaches. 

 

Motion to adjourn the meeting Moved by Wanda Homma, Seconded Scott Carle - Carried at 

9:50pm 

 

 

Attachment	Size
2008-AGMMinutes.pdf	99.36 KB